Information for Entry Form

Some important information as you fill out the student forms for your school:

Local PTA- your school name (ie-Robert Frost Elementary)

ID#- provided on council chair form. Each school has a unique ID

Council PTA- Westerville

District- 10

Region- leave this blank

State- Ohio

State ID- 00050095

We recommend you fill out one entry form with this info and then make copies to distribute to your school. It saves you time and will ensure all the information is correct.

Chairperson’s Responsibilities 

We thought it would be helpful to review what is involved in being a PTA Reflections Chair for your school! It seems overwhelming at times, with all the rules/regulations for the Reflections contest. But it doesn't have to be! Here are some details to help.

1. Read.  Begin by reading the material provided on the Ohio PTA website at http://www.ohiopta.org/reflections/ and make sure you register your program on the National PTA Reflections site https://www.surveymonkey.com/r/21-22ReflectionsRegistration 
2. Set your school deadline for submissions.  We would suggest setting your deadline for submission the week of October 21^st-26^th to leave yourself enough time to check that all forms are filled out correctly and art projects formatted according to the rules.  
3. Promote!  Utilize all the available materials the National PTA provides which include short promotional video clips, premade posters to hang around the school, facebook formats for all types of social media.  List on the announcements at school, host think tank sessions during recess or after school, distribute entries to whole school or send home a flyer that entries are available to pick up.  Don’t forget to encourage participation in the Special Artists category.  Mention the contest to your school art teacher, and last you could write a letter to your teachers letting them know the contest could be utilized in their classroom as well.  
4. Distribute Entry Packets or Make Them Available in the Office
5. Secure Judges
1. Each judge should receive judging instructions, judging rubric and general participation and category rules.  (Keep in mind when possible student names should be concealed during judging process.)  
6. Notify School Winners via letter or email.  
1. Only first, second and third place winners advance to districts.  I also would put the winners on the school announcements and social media.  However, I personally named anyone not 1^st-3^rd as honorable mentions but that’s completely up to you.  
7. Drop off winning entries to by Tuesday, November 9th by 3:00.
8. All chairs will be notified by us of district winners once judging is completed.  You may choose how to notify students of winning district entries.  I personally used social media, school announcements and direct emails to parents.
9. Host an awards reception honoring all Reflections participants at your school.  How and when you celebrate is up to you!
10. If one does not exist, consider creating a procedure manual for the Reflections program to be handed down to future chairs.  However, at this point in the program most information is available online.  It is nice for future chairs to see what material or ideas you used and what worked at your school.

Reflections Chair Information 2021-2022

The theme for this year is:

“I Will Change the World By…”

Dates to Remember:

To be eligible your school must have paid their first installment of dues to the Ohio PTA office by November 30^th, 2021.  

Reflections District Deadline

1. Winning School entries must be received by Tuesday, November 9th by 3:00 p.m. to 6678 Spring Run Dr. Westerville 43082 (Megan Vennemeyer’s residence).
2. Please place all entries in a large bag/box labeled “Reflections” and your school name.  Please make sure you have included the completed “School Participation Form” that is included in this packet so that we know how many entries each school contains.

District Level Winners Awards Reception

1. Reception is for district winners only, meaning only students who place at the district level will receive invitations to attend.
2. Reception will be held at Central High School in the commons area for gallery viewing and the auditorium for awards ceremony.  

Here is a proposed timeline for organizing your individual school's participation:

Week of August 30th: Begin by announcing to your school this year's theme, and promoting program in your school.

August 30th: Begin to promote with reminders weekly on school announcements or flyers sent home to the students. In addition, you may provide a workshop or opportunity through the staff to help students get started. 

September 22nd: Have all of your judges lined up and ready for projects to be delivered during week of October 21st.

October 21st:  All entries should be submitted.

October 25th: Entries submitted to judges.

October 26th to November 4th: Entries are with judges

November 5th: Entries collected from judges and school winners determined.

November 8th: Announce school winners and prepare the winners for submission to the district.

November 9th: ALL District Entries are Due

National PTA and Ohio PTA Links:

https://www.ohiopta.org/reflections/

https://www.pta.org/home/programs/reflections