Chairperson’s Responsibilities 

We thought it would be helpful to review what is involved in being a PTA Reflections Chair for your school! It seems overwhelming at times, with all the rules/regulations for the Reflections contest. But it doesn't have to be! Here are some details to help.

1. Read.  Begin by reading the material provided on the Ohio PTA website at http://www.ohiopta.org/reflections/ and make sure you register your program on the National PTA Reflections site https://www.surveymonkey.com/r/21-22ReflectionsRegistration 
2. Set your school deadline for submissions.  We would suggest setting your deadline for submission the week of October 21^st-26^th to leave yourself enough time to check that all forms are filled out correctly and art projects formatted according to the rules.  
3. Promote!  Utilize all the available materials the National PTA provides which include short promotional video clips, premade posters to hang around the school, facebook formats for all types of social media.  List on the announcements at school, host think tank sessions during recess or after school, distribute entries to whole school or send home a flyer that entries are available to pick up.  Don’t forget to encourage participation in the Special Artists category.  Mention the contest to your school art teacher, and last you could write a letter to your teachers letting them know the contest could be utilized in their classroom as well.  
4. Distribute Entry Packets or Make Them Available in the Office
5. Secure Judges
1. Each judge should receive judging instructions, judging rubric and general participation and category rules.  (Keep in mind when possible student names should be concealed during judging process.)  
6. Notify School Winners via letter or email.  
1. Only first, second and third place winners advance to districts.  I also would put the winners on the school announcements and social media.  However, I personally named anyone not 1^st-3^rd as honorable mentions but that’s completely up to you.  
7. Drop off winning entries to by Tuesday, November 9th by 3:00.
8. All chairs will be notified by us of district winners once judging is completed.  You may choose how to notify students of winning district entries.  I personally used social media, school announcements and direct emails to parents.
9. Host an awards reception honoring all Reflections participants at your school.  How and when you celebrate is up to you!
10. If one does not exist, consider creating a procedure manual for the Reflections program to be handed down to future chairs.  However, at this point in the program most information is available online.  It is nice for future chairs to see what material or ideas you used and what worked at your school.